Difference between revisions of "Recording Secretaries"

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__FORCETOC__
Part of [[ExComm]]
Part of [[ExComm]]
==Official Duties==


Usually two [[ExComm|officers]] whose duties are:
Usually two [[ExComm|officers]] whose duties are:


1.To serve as [[chairperson]] of the communications committee.  
# To serve as a [[chairperson]] of the Secretary Committee.
 
# To make a written record of the proceedings at all chapter meetings and to upload them within one week onto the chapter website.
2.To make a written record of the proceedings at all chapter meetings.  
# To prepare an outline [[agenda]] for all chapter meetings.
 
# To keep an accurate record of the attendance at all chapter meetings.
3.To prepare an outline [[agenda]] for all chapter meetings.  
# To work with the [[Membership Vice Presidents|membership vice president]] to compile and update an active roster.
 
# To perform other duties as directed by the chapter president.
4.To keep an accurate record of the attendance at all chapter meetings.  


5.To work with the [[Membership Vice Presidents|membership vice president]] to compile and update an active roster.
==In Practice==


*Collect outlined agendas from each position before meetings, and make them available to allow members to know what they can expect at meetings.
**Agendas have often been given as PowerPoint slides and are usually put on the chapter website under the Documents section.
*Record proper [http://en.wikipedia.org/wiki/Minutes#Format meeting minutes] and make them available for viewing.
**Minutes are usually put on the chapter website under the Documents section.
*Track attendance of Pledges and Actives during the General Meeting
**Pass around the Sign-In sheet during the meeting.
*Compile announcements from ExComm and the chapter and publish in weekly Newsletters.
**Started Chandler Term by Recording Secretaries [[Quynh Nguyen]] and [[Mina Vuong]].


<b>Past RecSecs</b>
==List of Iota Phi Recording Secretaries==
*Fall 2024, ([[Stratton Class|Stratton]]): [[Brandon Vu]]
*Spring 2024, ([[De La Cruz Class|De La Cruz]]): [[Ashley Lee]] and [[Welton Czhang]]
*Fall 2023, ([[Diles]]): [[Jordan Wu]] and [[Sophia Baltasar]]
*Spring 2023, ([[Kwock]]): [[Kent Batoon]] and [[Sally Wu]]
*Fall 2022, ([[Keene]]): [[Ying Bettina Fong]] and [[Mandy Lau]]
*Spring 2022, ([[Dinh]]): [[Nathan Chan]] and [[Joey Siu]]
*Fall 2021, ([[Katz]]): [[Samantha Gee]] and [[Connie Yuen]]
*Spring 2021, ([[Chang]]): [[Henry Tan]] and [[Christine Yee]]
*Fall 2020, ([[Stewart]]): [[Juliana Lau]] and [[Isabella Lau]]
*Spring 2020, ([[Ng]]): [[Kayla Banola]] and [[Jacob Wang]]
*Fall 2019, ([[Wong Class|Wong]]): [[Hikari Sakai]] and [[Brianna Fu]]
*Spring 2019, ([[Takemori Class|Takemori]]): [[Hailey Chua]] and [[Samantha Woo]]
*Fall 2018, ([[Louie Class|Louie]]): [[Jane Jeong]] and [[Isabella Le]]
*Spring 2018, ([[Nguyen Class|Nguyen]]): [[Jay Rainton]] and [[Alex Soepardi]]
*Fall 2017, ([[Penny Class|Penny]]): [[Elaine Zhang]] and [[Binh Phan]]
*Spring 2017, ([[Bhatt Class|Bhatt]]): [[Henderson Lu]] and [[Sabrina Chu]]
*Fall 2016, ([[Heismeyer Class|Heismeyer]]): [[Katherine Khuc]] and [[Amy Lei]]
*Spring 2016, ([[Nishiya-Milligan Class|Nishiya-Milligan]]): [[Montana Altman]] and [[Delaney Ridenour]]
*Fall 2015, ([[Pfeffer Class|Pfeffer]]): [[Jamie Kong]] and [[Zachary Mui]]
*Spring 2015, ([[Wu Class|Wu]]): [[Diana Dominguez]] and [[Bryan Thai]]
*Fall 2014, ([[Krenek Class (Fall 2014)|Krenek]]): [[Javier Orozco]] and [[Julie Mai]]
*Spring 2014, ([[Liao Class|Liao]]): [[Jasmin Arabi]] and [[Katrina Avena]]
*Fall 2013, ([[Emery Class|Emery]]): [[Kelvin Lee (Cheng)|Kelvin Lee]] and [[Anh-Tuan Nguyen]]
*Spring 2013, ([[Cheng Class|Cheng]]): [[Connie Hua]] and [[Lily Lee]]
*Fall 2012, ([[Harty Class|Harty]]): [[Alexandria Ng]] and [[Tatiana Tam]]
*Spring 2012, ([[Serrano Class|Serrano]]): [[Clara Sze]] and [[Stephanie Ang]]
*Fall 2011, ([[Zlatkovich Class|Zlatkovich]]): [[Lillian Khan]] and [[Yen Nguyen]]
*Spring 2011, ([[Chew Class|Chew]]): [[Lisa Kwong]] and [[San Li]]
*Fall 2010, ([[Chandler Class|Chandler]]): [[Mina Vuong]] and [[Quynh Nguyen]]
*Spring 2010, ([[Luong Class|Luong]]): [[Ashley Darvin]] and [[Carmen Chiu]]
*Fall 2009, ([[McKenzie Class|McKenzie]]): [[Kevin Vuong]] and [[Daniel Roy]]
*Spring 2009, ([[Jaromay Class|Jaromay]]): [[Eric Arline]] and [[Ray Yue]]
*Fall 2008, ([[Krenek Class (Fall 2008)|Krenek]]): [[Arleen Fung]] and [[Richard Chow]]
*Spring 2008, ([[Lipton Class|Lipton]]): [[Cindy Huynh]] and [[Ray Chan]]
*Fall 2007, ([[Jadel Class|Jadel]]): [[Mika Nishiya]] and [[Jon Michael Terrado]]
*Spring 2007, ([[Mayen Class|Mayen]]): [[Eric Guo]] and [[Kim Lee]]
*Fall 2006, ([[Westlake Class|Westlake]]): [[Hung Pham]] and [[Angela J Cheng]]
*Spring 2006, ([[Fong-Quan Class|Fong-Quan]]): [[Selena Yang]] and [[Karina Rink]]
*Fall 2005, ([[Schroeder Class|Schroeder]]): [[Brandon Takemori]] and [[Emily Tang]]
*Spring 2005, ([[Tran Class|Tran]]): [[Katrina Salumbides]] and [[Jenny Dang]]
*Fall 2004, ([[West Class|West]]): [[Jane Pham]] and [[Nancy Phu]]
*Spring 2004, ([[Toy Class|Toy]]): [[Mindy Yu]] and [[Sandy Lee]]
*Fall 2003, ([[Hancock Class|Hancock]]): [[Alice Cheng]] and [[Nancy Wong]]
*Spring 2003, ([[Fu Class|Fu]]): [[Jen Kim]] and [[Nghi Cao]]
*Fall 2002, ([[Dacy Class|Dacy]]): Salus Tse and [[Vivian Lee]]
*Spring 2002, ([[Hsiung Class|Hsiung]]): [[Bonnie Jiang]] and [[Kristine Praxedes]]
*Fall 2001, ([[Hilliard Class|Hilliard]]): [[Adele Tse]] and [[Mike Knapp]]
*Spring 2001, ([[Tom Class|Tom]]): Christina Chou and Yvette Chu
*Fall 2000, ([[Barkhurst Class|Barkhurst]]): [[Clarissa Jirasritumrong]] and Chuong Banh
*Spring 2000, ([[Huang Class|Huang]]): [[Dana Siu]] and [[Marlena Rangwalla]]
*Fall 1999, ([[Carpenter Class|Carpenter]]): [[Anthony Zung]] and Qiu Zhu
*Spring 1999, ([[Wan Class|Wan]]): [[Alex Ham]] and Hanh Nguyen
*Fall 1998, ([[Kuchta Class|Kuchta]]): Jocelyn Bolibo and Luck Khounborin
*Spring 1991: Luisa Reyes and Tonia Hashimoto
*Fall 1990 (Jurvis): Janet Aoyama and Tracey Louie


*Spring 2008: [[Cindy Huynh]] and [[Ray Chan]]
{{Officers and Committees}}
*Fall 2007: [[Mika Nishiya]] and [[Jon Michael Terrado]]
[[Category: ExComm Officers]]
*Spring 2007: [[Eric Guo]] and [[Kim Lee]]
*Fall 2006: [[Hung Pham]] and [[Angela J Cheng]]
*Spring 2006: [[Selena Yang]] and [[Karina Rink]]
*Fall 2005: [[Brandon Takemori]] and [[Emily Tang]]
*Spring 2005: [[Katrina Salumbides]] and [[Jenny Dang]]
*Fall 2004: [[Jane Pham]] and [[Nancy Phu]]

Latest revision as of 04:54, 8 August 2024

Part of ExComm

Official Duties

Usually two officers whose duties are:

  1. To serve as a chairperson of the Secretary Committee.
  2. To make a written record of the proceedings at all chapter meetings and to upload them within one week onto the chapter website.
  3. To prepare an outline agenda for all chapter meetings.
  4. To keep an accurate record of the attendance at all chapter meetings.
  5. To work with the membership vice president to compile and update an active roster.
  6. To perform other duties as directed by the chapter president.

In Practice

  • Collect outlined agendas from each position before meetings, and make them available to allow members to know what they can expect at meetings.
    • Agendas have often been given as PowerPoint slides and are usually put on the chapter website under the Documents section.
  • Record proper meeting minutes and make them available for viewing.
    • Minutes are usually put on the chapter website under the Documents section.
  • Track attendance of Pledges and Actives during the General Meeting
    • Pass around the Sign-In sheet during the meeting.
  • Compile announcements from ExComm and the chapter and publish in weekly Newsletters.

List of Iota Phi Recording Secretaries

v  d  e
Officers and Committees
Executive Committee
Pledge Executive Committee
Chairs and Other Officers
Committees
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