Difference between revisions of "Finance Vice Presidents"

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(updated duties and format)
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Part of [[ExComm]]


Part of [[ExComm]]
==Official Duties==


Usually two [[ExComm|officers]] whose duties are:
The Finance VPs' official duties are the following:


#To serve as [[chairperson]] of the finance committee.  
#To serve as [[chairperson]] of the finance committee.  
#To receive and deposit all general chapter funds and to keep an accurate record thereof.  
#To receive and deposit all general chapter funds in a timely manner and to keep an accurate record thereof.  
#To make, under proper chapter budget approval, payments from chapter accounts by check (checks must be counter signed by another active member and a receipt for all services/materials purchased must be obtained.)  
#To make, under proper chapter budget approval, payments from chapter accounts by check.(Checks must be counter-signed by either  the co-Finance Vice President or another active member and a receipt for all services/materials purchases must be obtained.)  
#To be diligent in the collection of membership.  
#To be diligent in the collection of membership dues (defined as all dues related to the chapter).  
#To keep an accurate written record of payments and receipts of all moneys and to supply a written receipt when asked.  
#To keep an accurate written record of payments and receipts of all moneys (in the form of a written journal or ledger) and to supply a written receipt when asked.  
#To see that all National fees are promptly transmitted to the National office by the [[Membership Vice Presidents|membership vice president]].  
#To see that all National fees are transmitted within ten days of collection to the National Office by the membership vice president.  
#To see that the chapter budget is prepared and approved by the 3rd chapter meeting of the year.  
#To see that the chapter budget is prepared and approved by the third chapter meeting of the year.  
#To audit the financial books of the chapter before turning over to a new Finance VP and to prepare tax forms under the guidance of the advisory committee during the spring term.  
#To audit the financial books of the chapter before turning them over to a new finance  vice  president and to prepare tax forms under the guidance of the advisory committee during the spring term.  
#To submit a financial report showing the chapter's financial condition bimonthly at a chapter meeting.  
#To submit a financial report showing the chapter's financial condition monthly at a chapter meeting.  
#To be in charge of the planning and implementation of [[fund-raisers]] to replenish the chapter funds.  
#To be in charge of the planning and implementation of fund-raisers to replenish the chapter funds.  
#To appoint a fund-raising [[Fundraising Chair|chairperson]].
#To appoint a fund-raising chairperson.
#To perform other duties as directed by the chapter president.


<b>Past Finance VPs:</b>
==List of Iota Phi Finance VPs==
*Fall 2009, ([[McKenzie Class|McKenzie]]): [[Alexander Nguyen]] and [[Derek Ng]]
*Fall 2009, ([[McKenzie Class|McKenzie]]): [[Alexander Nguyen]] and [[Derek Ng]]
*Spring 2009, ([[Jaromay Class|Jaromay]]): [[Becky Le]] and [[Selby Tran]]
*Spring 2009, ([[Jaromay Class|Jaromay]]): [[Becky Le]] and [[Selby Tran]]
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*Spring 2008, ([[Lipton Class|Lipton]]): [[Ashley Chen]] and [[Ying Li]]
*Spring 2008, ([[Lipton Class|Lipton]]): [[Ashley Chen]] and [[Ying Li]]


Prior to 08 March 2008, Finance Vice Presidents were known as '''Treasurers'''.  
<i>Prior to 08 March 2008, Finance Vice Presidents were known as '''Treasurers'''.</i>


<b>Past Treasurers:</b>
<b>Past Treasurers:</b>

Revision as of 21:07, 1 January 2010

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Part of ExComm

Official Duties

The Finance VPs' official duties are the following:

  1. To serve as chairperson of the finance committee.
  2. To receive and deposit all general chapter funds in a timely manner and to keep an accurate record thereof.
  3. To make, under proper chapter budget approval, payments from chapter accounts by check.(Checks must be counter-signed by either the co-Finance Vice President or another active member and a receipt for all services/materials purchases must be obtained.)
  4. To be diligent in the collection of membership dues (defined as all dues related to the chapter).
  5. To keep an accurate written record of payments and receipts of all moneys (in the form of a written journal or ledger) and to supply a written receipt when asked.
  6. To see that all National fees are transmitted within ten days of collection to the National Office by the membership vice president.
  7. To see that the chapter budget is prepared and approved by the third chapter meeting of the year.
  8. To audit the financial books of the chapter before turning them over to a new finance vice president and to prepare tax forms under the guidance of the advisory committee during the spring term.
  9. To submit a financial report showing the chapter's financial condition monthly at a chapter meeting.
  10. To be in charge of the planning and implementation of fund-raisers to replenish the chapter funds.
  11. To appoint a fund-raising chairperson.
  12. To perform other duties as directed by the chapter president.

List of Iota Phi Finance VPs

Prior to 08 March 2008, Finance Vice Presidents were known as Treasurers.

Past Treasurers:

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